Advantages of Safeguards
Record management services:
- Improved efficiency and accuracy
- Controlled storage and retrieval costs
- Secured and authorized access to records
- Reduced capital requirement
- Improved staff's productivity and competency
- Improved customer services - both internally and
externally
- Focused resources and management on core activity
- Participation in the development of information
management
- Improved security and business continuity plan
- Bar-code technology for data integrity and full audit
and traceability
- Cost centre based invoicing, tailored reports, and etx
- Safeguards' ongoing commitment to invest in people,
system and technology
Other services
- Security documents - managing vital records in a high
security environment
- Information conversion - imaging and computer output to
laser disc (COLD)
- Escrow - a third party agent to manage propriety
software deposits
- Secure vaulting - rental of high security strongroom
Destruction service
- Monitoring destroy dates so records are not kept longer than
necessary
- Secure records disposal under your authorized
personnel's supervision
Consulting
- Appraisal and sentencing of records for the retention period
- Indexing and cataloguing of records
- Managing records retention and destruction dates
Computer Media
- Physical storage and management of electronic information
for a sound business continuity plan (contingency plan) in a controlled
environment
- Daily rotation of backed-up media
Most suitable for loan files, insurance policy
files, application forms, legal case files, medical records, personnel
files, etc.
- Active file management
- Bar coding active files for comprehensive inventory
- Efficient tracking and accurate single-file
retrieval
- Effective control and security
The specialist services offered are
segmented into:
- General archive for inactive records
- Physical storage and management of inactive hardcopy
information
- Quick-time retrieval for fast information access
- Records & Docu-movement tracking
SAFEGUARDS
Records Management's key clients comprise:
- Banks, insurance, stock brokers and financial institutions.
- Legal and accounting firms.
- Manufacturing, trading, engineering and construction
companies.
- Oil and gas companies.
- Hospital and libraries.
- Government agencies, etc.
Fast-establising itself as amongst
the industry leaders, our home-grown expertise is a culmination of
industry specialists and corporate professionals whose strenght is the
ability to interpret you business needs and understand your security
requirements.
In today's fast-paced global world of commerce - the ability to maintain
data securely, retrieve information quickly and utilize the data
efficiently, is reflective of an organisation's capability in meeting
the frenetic market changes.
An evolution of the SAFEGUARDS
security services expanding network of customer-centric solutions -
this division, delivers the same uncompromising standard of service and
security assurance that is synonymous with our corporate identity.
