Advantages of Safeguards Record management services:
- Improved efficiency and accuracy
- Controlled storage and retrieval costs
- Secured and authorized access to records
- Reduced capital requirement
- Improved staff's productivity and competency
- Improved customer services - both internally and externally
- Focused resources and management on core activity
- Participation in the development of information management
- Improved security and business continuity plan
- Bar-code technology for data integrity and full audit and traceability
- Cost centre based invoicing, tailored reports, and etx
- Safeguards' ongoing commitment to invest in people, system and technology
Other services
- Security documents - managing vital records in a high security environment
- Information conversion - imaging and computer output to laser disc (COLD)
- Escrow - a third party agent to manage propriety software deposits
- Secure vaulting - rental of high security strongroom
Destruction service
- Monitoring destroy dates so records are not kept longer than necessary
- Secure records disposal under your authorized personnel's supervision
Consulting
- Appraisal and sentencing of records for the retention period
- Indexing and cataloguing of records
- Managing records retention and destruction dates
Computer Media
- Physical storage and management of electronic information for a sound business continuity plan (contingency plan) in a controlled environment
- Daily rotation of backed-up media
Most suitable for loan files, insurance policy files, application forms, legal case files, medical records, personnel files, etc.
- Active file management
- Bar coding active files for comprehensive inventory
- Efficient tracking and accurate single-file retrieval
- Effective control and security
The specialist services offered are segmented into:
- General archive for inactive records
- Physical storage and management of inactive hardcopy information
- Quick-time retrieval for fast information access
- Records & Docu-movement tracking
SAFEGUARDS Records Management's key clients comprise:
- Banks, insurance, stock brokers and financial institutions.
- Legal and accounting firms.
- Manufacturing, trading, engineering and construction companies.
- Oil and gas companies.
- Hospital and libraries.
- Government agencies, etc.
Fast-establising itself as amongst the industry leaders, our home-grown expertise is a culmination of industry specialists and corporate professionals whose strenght is the ability to interpret you business needs and understand your security requirements.
In today's fast-paced global world of commerce - the ability to maintain data securely, retrieve information quickly and utilize the data efficiently, is reflective of an organisation's capability in meeting the frenetic market changes.
An evolution of the SAFEGUARDS security services expanding network of customer-centric solutions - this division, delivers the same uncompromising standard of service and security assurance that is synonymous with our corporate identity.
